Office Administrator

by The Jobs Portal | Friday, October 01, 2010 |

Double Negative
Job Title: Office Administrator
Department: Human Resources
Location: Singapore

Reports To: Operations Manager

Company Background:

Double Negative is a leading provider of visual effects for film employing 800 people world-wide. Recent projects include Inception, Scott Pilgrim Vs. The World and we are currently in production on a number of films including Harry Potter and The Deathly Hallows and John Carter of Mars.

We are looking for enthusiastic and capable individuals to join us in our expanding Singapore studio.

Key Purpose of the Job:

Provide administrative and office management support to Double Negative’s Singapore office of approximately 80 staff.

Needs to Do

Facilities Management:
• Maintaining and replenishing stationary and food supplies, purchasing furniture
• Liaising with contractors including: Cleaners, Air-Con, Builders
• Liaising with building management regarding safety procedures etc.
• Overseeing residential lease agreements and maintenance of employees’ apartments
• Overseeing work of the ‘Runner’ (Assistant) to cover food orders and general facilities upkeep

HR Administration:
• Preparing contracts and offer letters and ensuring correct records on the HR system
• New starter process – inductions, collating relevant paperwork including copies of passports and new starter forms, collating and creating personnel files
• Processing leavers
• Compiling monthly payroll
• Recruitment administration – uploading adverts on external websites, processing job applications and recording them on the database
• First point of contact for all holiday, sickness and weekend work, collation, processing and recording ready for submission to payroll
• Budgeting and coordinating social events

General Administration and Reception:
• First point of contact into the business handling all calls and welcoming visitors
• Opening and distributing post, organising couriers
• Ad-hoc report generation, word processing, note-taking, excel documentation
• Scheduling meetings for Supervisors internally and externally
• Responding to general enquiries into the department
• Booking flights, hotels
• Processing Expense Claims

Needs to Know

• Strong interpersonal /communication skills and action orientation
• Administration experience
• Ability to see the bigger picture and operate accordingly
• Strong Word and Excel skills, knowledge of File Maker Pro and MS Project an advantage

Needs to Be

• Have a passion for film
• Strong customer service attitude
• Pro-active and confident
• Able to work with minimal supervision
• Impeccable attention to detail
• Adaptable
• Accept change

Measures of Performance

• Customer relationships
• Accuracy
• On time delivery
• Continuous improvement

We would be interested to see a copy of your latest CV. Please send these to:

The Recruitment Team
Double Negative Singapore
1 Fusionopolis Way
Connexis South #07-01
Singapore 138632

or alternatively, you may email it to jobs@dneg.asia

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